BE PART OF OUR TEAM
At Aloha United Way, we are determined to build a better, more connected community for all. We work efficiently and collaboratively to develop effective solutions to our communities most pressing issues. We believe that each of us has the ability to create significant change in our community and that we have the ability to inspire others to do so as well.
Our team is the heart and soul of our company and every experience that we provide to our donors, our partner agencies and our community. Employees are empowered and encouraged to think creatively and outside of the box in all that we do to make a positive impact. We are a place that is continually evolving and where motivated, passionate and caring employee’s thrive. Our culture embraces people’s diverse perspectives and creates a positive environment where everyone belongs.
If you’re seeking a work environment that values your passion, new perspectives and a desire to make a positive impact in our community, and looking for a place that encourages big thinkers and fresh ideas, then you’re someone we want. Interested candidates should fill out the employment application and submit it along with your resume and a detailed cover letter to firstname.lastname@example.org. We offer excellent benefits to our staff which include:
- Medical, Vision, Dental, Prescription drug & Flex Spending benefits
- Group Life & Long-Term Care insurances
- Short-term & Long-term disability benefits
- 401(k) Retirement Plan
- Employee Assistance Program
- Paid Time Off (PTO) Plans -vacation, sick & holidays
- Civic Duty and Military Leaves
- Parking or Bus Pass
- Business Perks & Discounts
- Tuition Discounts at accredited universities
Executive Assistant & Special Projects
Job Summary: Provides executive administrative and special projects support under the direct supervision of the President & CEO. Must be a detail-oriented, confident, motivated and collaborative individual who exhibits professionalism in all interactions and communications and maintains a high standard for quality of work. Ability to anticipate requirements on behalf of the President & CEO and meet all qualifications with minimal management and oversight.
The Executive Assistant interacts with the AUW executive management team and staff, AUW Board directors, staff from United Way network organizations, local business, government and nonprofit leadership, and other key constituents.
- Manage all scheduling requests affecting the President & CEO’s calendar, including compiling and/or providing any information and materials relevant to the meetings.
- Frequent and continuous communication with internal/external stakeholders including C-suite business executives, government leadership, nonprofit leadership and Board members. Ability to effectively present information and respond to questions from donors, vendors, and the general public as a representative of the President & CEO’s office.
- Compose and proofread correspondence including letters, memos, emails, and other documents using proper grammar, spelling and punctuation.
- Serve as staff support for the Board of Directors and committees as assigned, ensuring appropriate records of such meetings are documented and maintained. Prepare agenda and take minutes of board meetings, proofread documents, write reports, and handle business correspondence. Manage meeting logistics.
- Manage corporate and donor acknowledgements for leadership, major gifts and Tocqueville donations exceeding $1,000 or more.
- Maintenance of organization files including Andar donor database, primary documents and historical records including files related to the Board, Committees, contractors and funding sources.
- Coordinate with the department head from conception to clean up on events including, but not limited to Board and Committee meetings, staff meetings, Tocqueville Society and Leadership events, Women United events and the Annual Spirit of Community Awards Recognition Luncheon.
- Coordinate travel arrangements, ensuring completion of all travel requests, flex credit reimbursement and expense report pursuant to AUW’s travel policy for President & CEO.
- Complete expense reports.
- Screen and direct incoming calls and visitors.
- Document filing and management.
- Other responsibilities as assigned.
- Bachelor's Degree strongly preferred
- Minimum of five (3-5) years of experience providing business and administrative support, including supporting an executive or C-suite level manager.
- Work independently in a fast-paced environment
- A valid driver's license and vehicle
Desired Skills and Characteristics
- Exceptional organizational skills, ability to juggle and reprioritize multiple projects and drive toward deadlines
- Excellent oral and written communication skills
- Ability to exercise sound and independent judgment
- Ability to anticipate issues and plan accordingly
- Maintains confidentiality and discretion
- Exceptional customer service orientation and proper telephone skills
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
- Ability to operate audiovisual equipment – conference phone system, video monitor, and video conferencing
- Ability to learn and interface with other applications such as CRM and databases
- Professional appearance
Director, Major Gifts
Job Summary: This position reports to the Vice President of Fundraising & Major Gifts. Primary responsibility includes managing the overall success of the Major Gifts Campaign which includes Tocqueville Society and Legacy/Planned Giving donors. Works closely with the VP to develop strategies, programs and campaigns, is responsible for successful execution to achieve revenue goals, and accomplishes this through sustained growth and development of Aloha United Way’s donor base.
- Assists the VP of Fundraising and Major Gifts and campaign team to develop fundraising strategies and tools, set goals, develop timetables and work plans for a successful major gifts campaign.
- Tocqueville Society: Plans, organizes, provides direct support and management of Tocqueville Society members and activities including projects, special initiatives and special event fundraisers. Provides timely and excellent one-on-one donor-centric or customer service to Tocqueville Society members to ensure their satisfaction with the donation/designation process.
- Legacy Society: Assists with creating, implementing and monitoring of a sustainable Legacy Giving Program.
- Creates a recruitment & retention plan for Tocqueville Society and affinity groups and works in conjunction with VP of Fundraising and Major Gifts and the marketing director to provide materials, event logistics and media relations.
- Develops and maintains databases and financial tracking systems for Tocqueville Society and Legacy Society. Monitors and manages reports of Tocqueville and Legacy pledges and special events submitting internal reports as required on a timely basis.
- Anticipates Tocqueville and Legacy Society donor needs and requirements, identifies and implements strategies to address these, successfully engages and collaborates with other AUW departments as required to support those strategies.
- Assists in all Aloha United Way initiatives, projects and events as needed and serves on various committees as requested.
- During campaign season and as needed, assists with campaign functions.
- Attend campaign meetings and special events
- Perform other duties as assigned.
Graduation from an accredited college or university with a major in business administration, communications, or related field.
Minimum of five (5) years of increasingly responsible experience in fund development soliciting major gifts or nonprofit related experience, including at least one (1) year in communications or marketing or equivalent combination of education and experience.
Experience working with volunteers and knowledge of nonprofit operations preferred.
Must have experience as an advance user of excel and knowledge in ANDAR (or fundraising software) preferred.
Excellent skills in relationship management, team building, problem-solving, public speaking and executive presentation. Excellent written and verbal communication skills. Ability to interface with high level donors, volunteers, CEOs and senior management. Able to work independently, takes initiative and be self-motivated.
A valid driver's license and vehicle
Information & Referral Specialist, 2-1-1
Job Summary: Under the direct supervision of the Program Manager, provides phone and clerical services for AUW-211.
- Answer incoming calls and provides information and referrals to the appropriate providers.
- Completes data entry of caller log screens which record clients’ requests, referrals made and unmet services requested.
- Administers quality assurance checks by performing client follow-up, with a sample of callers, to ensure clients receive appropriate services that are effective. Offer additional assistance, if necessary.
- Deliver feedback to the Program Manager and/or VP of Community Impact, which can include recommendation for addition or deletion of services identified in the referral process.
- Supports a positive team environment through active participation in team-related activities.
Occasionally assists with campaign functions.
Performs data entry on updates and new resources.
Occasionally assists with bulk mailings, telephone outreach for program projects.
Performs other duties as assigned.
Good communication/interpersonal skills helpful.
Graduation from high school or GED.
Previous working experience in customer service, or with telephones and/or computers helpful.
Previous working experience in nonprofit helpful but not required.
Previous working experience in a team environment desired.
- Maintains all grant and subcontractor files and acts as the primary point of contact.
- Monitors and audits subcontractors on annual basis or as needed.
- Validate and approves reimbursements that are submitted by subcontractors.
- Maintain sufficient records to enable relevant agencies to determine whether subcontractors are adhering to regulatory requirements.
- Provides leadership and acts as a knowledge resource to subcontractors in regards to the program compliance, reporting, and performance standards.
- Coordinates, reviews, and develops reports in timely manner on program activities and expenditures as required by federal government or other agencies.
- Provides technical assistance and training to subcontractors. Investigates and responds to subcontractor concerns.
- Stays abreast of best practices and changes in areas relevant to the grants.
- Reports to federal government or other agencies as required.
- Communicates with and maintains positive relations with grant funders.
- Maintains grant files and related documentation assuring records are kept up to date.
- Conducts in-depth analysis of grant agreements in order to track and meet critical deadlines of deliverables and all matters of compliance.
- Collaborates with Finance to manage and track expenditures as required by funders.
- Conducts detailed research regarding grant opportunities from various funding sources and advises the VP on the most valuable opportunities.
- Provides input to the collaborative grant proposal process based on in-depth research and analysis of the grant opportunities.
- Analyzes and organizes the necessary data for the submission of grant proposals, manages the submission process, and drafts or assists with proposal development and relevant reporting.
- Manages grant submission, management, and reporting website accounts.
- Supports implementation of grant-funded programming.
- Collaborates with Marketing to increase visibility of grant-funded initiatives.
- Drafts grants-related content for website and various internal and external documents.
- Reports on program outcomes as required.
- Tracks foundation gifts and reports outcomes as required. Administrative support for Community Impact:
- Backup support for key department functions as assigned.
- Organizes, prepares, attends, facilitates, and reports on meetings as required.
- Assists with programs, services and projects as assigned.
- Performs other duties as required.