BE PART OF OUR TEAM
At Aloha United Way, we are determined to build a better, more connected community for all. We work efficiently and collaboratively to develop effective solutions to our communities most pressing issues. We believe that each of us has the ability to create significant change in our community and that we have the ability to inspire others to do so as well.
Our team is the heart and soul of our company and every experience that we provide to our donors, our partner agencies and our community. Employees are empowered and encouraged to think creatively and outside of the box in all that we do to make a positive impact. We are a place that is continually evolving and where motivated, passionate and caring employee’s thrive. Our culture embraces people’s diverse perspectives and creates a positive environment where everyone belongs.
If you’re seeking a work environment that values your passion, new perspectives and a desire to make a positive impact in our community, and looking for a place that encourages big thinkers and fresh ideas, then you’re someone we want.
We are currently accepting resumes from qualified candidates for the open positions listed below. Interested candidates should submit a resume along with a detailed cover letter highlighting their qualifications and salary requirement to email@example.com.
(HUD-Continuum of Care Grant)
- Maintains all program, grant, and subcontractor files and acts as the primary point of contact.
- Validate and approves reimbursements that are submitted by subcontractors in a timely manner.
- Maintain sufficient records to enable HUD to determine whether subcontractors are adhering to regulatory requirements.
- Provides leadership and acts as knowledge resource to subcontractors in regards to the program compliance, reporting, and performance standards.
- Coordinates, reviews, and develops reports in timely manner on program activities and expenditures as required by federal government.
- Provides assistance and training to subcontractors.
- Attend regular meetings, interprets program policy and procedures on an as needed basis.
- Keeps the VP of Community Impact informed on bi-monthly basis about the status of the program, including the monitoring/tracking of deliverables.
- Stays abreast of best practices and changes in areas relevant to the program.
- Investigates and responds to concerns from subcontractors.
- Reports to federal government as required
- Behaves in a manner that supports Aloha United Way’s mission while following personnel policies and procedures.
- Manage grants accounting; ensuring that expenditures are consistently aligned with grant and program budgets throughout the grant period.
- Assist with some month end close procedures, including journal entry preparation and reconciliations.
- Coordinates the reporting required by the government agencies, by receiving subcontractor financial reports and compiling the information to be submitted.
- Assist in evaluating, recommending, maintaining, and monitoring appropriate internal controls and procedures.
- Manage all aspects of the subcontractor awards, such as budget amendments, compliance and site visits and grant closeout procedures and documentation.
- Communicate and assist the subcontractors as they have any questions or requests.
- Prepare budgets for funding requests as needed.
- Acts as the lead for the annual single audit. Maintain all pertinent records, files and documentation. Ensure completeness and accuracy consistent with external and internal audit requirements.
- Ensure an appropriate system of documentation is maintained and all transactions are recorded in a timely manner, including proper recording of accruals.
- Assist with other finance projects as necessary, such as the annual budget, forecasting, financial reporting, etc.
Business Support Manager
- Provides data support for the fundraising and community impact team. Maintains a deep understanding of what data is available to help drive AUW strategy.
- Mine and analyze data to drive optimization and improvement of donor and partner agency engagement.
- Develop reports and analysis that align with overall AUW strategies.
- AUW system administrator for Andar and other database systems. Maintains currency in Andar operations. Leads initiatives and acts as staff trainer in all technical aspects around all database systems.
- Builds e-pledge sites for companies participating in AUW’s online campaign system in accordance with the AUW Andar Standards and associated procedures.
- Handle all Salesforce.com related needs. Act as liaison between AUW, United Way Worldwide, DSOG, and Salesforce Premier Customer Support services as AUW's key technology lead on system-wide digital projects.
- Manage both single-direction and bi-directional synchronization of local Salesforce data with legacy SQL server pledge and donation data using data integration software.
- Prepares and administers the MIS annual budget, IT resource plan and work plan.
- In coordination with external providers, the Manager plans, organizes, coordinates and directs the AUW MIS program including needs analysis, vendor selection, and procurement.
- Primary technical point of contact and contract manager for external providers supplying equipment or services to support AUW’s IT Infrastructure, applications, MIS operations and technology-based initiatives and projects like the phone and speech privacy systems.
- Formulates, implements, trains staff and ensures compliance with current, new or revised MIS policies, practices and procedures.
- Supports organizational initiatives and promotes a positive working environment that is conducive to teamwork.
- Supports a positive team environment through active participation in team-related activities.
- Supervises the duties and responsibilities of Associate, Database Management.
- Conducts detailed research regarding grant opportunities from various funding sources and advises the VP on the most valuable opportunities
- Provides input to the collaborative grant proposal process based on in-depth research and analysis of the grant opportunities
- Analyzes and organizes the necessary data for the submission of grant proposals and manages the submission process
- Manages grant submission, management, and reporting website accounts
- Supports implementation of grant-funded programming
- Maintains grant files and related documentation assuring records are kept up to date
- Conducts in-depth analysis of grant agreements in order to track and meet critical deadlines of deliverables and all matters of compliance
- Collaborates with Finance to manage and track expenditures as required by funder
- Collaborates with Marketing to increase visibility of grant-funded initiatives
- Drafts grants-related content for website and various internal and external documents.
- Communicates with and maintains positive relations with funders
- Reports on program outcomes as required
- Tracks foundation gifts and reports outcomes as required
- Provides back office administrative support as required
Administrative support for Community Impact:
- Backup support for key department functions as assigned
- Organizes, prepares, attends, facilitates, and reports on meetings as required.
- Assists with programs, services and projects as assigned
- Attends meetings and special events as required.
- Provides training and orientation for various constituencies.
- Performs other duties as required.
Skills/Knowledge: Ability to interact positively with and develop and maintain a level of confidence with, community stakeholders. Experience with PC software and Microsoft Office (Word, Excel, Power Point, Outlook). Able to prioritize and manage multiple responsibilities. Be proactive in regard to planning and organizing work flow with interruptions. Strong understanding of processes and tools used for effective grant administration/management. Able to meet deadlines. Ability to work independently as well as to actively contribute as a team member.
Education/Experience: Graduation from an accredited college or university with a degree or major in human services or related field preferred. A minimum of three (3) years of administrative experience in program or grant management, or five (5) years of experience in a social services agency or related human services, or any combination of education and experience which provides the knowledge, skills, and abilities to perform the major duties of this position. Basic fiscal management knowledge, including budgets, state/federal procurement regulations, and expense tracking, is required. Basic evaluation and program performance measurement knowledge are required. Broad knowledge of grant writing and funding sources are preferred.
Work Schedule: Monday - Friday 8:00 a.m. – 5:00 p.m. Additional hours will be required on an as-needed basis.
- Medical, Vision, Dental, Prescription drug & Flex Spending benefits
- Group Life & Long-Term Care insurances
- Short-term & Long-term disability benefits
- 401(k) Retirement Plan
- Employee Assistance Program
- Paid Time Off (PTO) Plans -vacation, sick & holidays
- Civic Duty and Military Leaves
- Parking or Bus Pass
- Business Perks & Discounts
- Tuition Discounts at accredited universities